- Business summary
- Target businesses
- Eligible organizations
- Support amount and number of cases
- About the application
- Future main schedule
- Selection Results
- Implementation Report
- Results report meeting
- Gakumachi NEWS!
- Contact Us
Gakumachi Station
Business summary
Kyoto City and the University Consortium Kyoto (public foundation) are implementing the “University Community Collaboration Creation and Support Project (nicknamed the Gaku-machi Collaboration Project)” to support projects and programs that involve collaboration between universities, students, and the local community to develop Kyoto’s urban development and revitalize the local area. This project was launched in
2004 and marks its 20th year this year, with the aim of providing universities with practical education and research opportunities to develop human resources, and for the local community, using the knowledge of universities and the energy of students to solve local problems and revitalize the area.
FY2023 School-City Collaboration Project Application Guidelines
Target businesses
The program is open to projects that meet the following criteria and are carried out in Kyoto City during fiscal year 2023 (from the date of adoption to the end of March of the following year (2024)) with the aim of resolving local issues and revitalizing the area.
However, projects with political activities, religious activities, activities that spread specific ideologies, violent or destructive activities, profit-making businesses, etc. are excluded.
★ For new businesses, we also accept businesses that are expected to collaborate with the local community in the future.
If you have not yet decided on a specific partner at the time of application, please contact us.
[Requirements]
1) A project undertaken in collaboration and cooperation between a university/student group and the local community (residents’ organizations, civic groups, businesses, etc. mainly active in the Kyoto City area*), in particular one in which students take the lead in the activities.
*Government agencies may be included as partners, but collaboration with government agencies alone is not possible. Examples:
research, citizen lectures, events, etc. in various fields such as
health and welfare, social education, urban development, academic/cultural/arts or sports promotion, environmental conservation, and local safety.
② Those who are not receiving any grants or subsidies from Kyoto City other than the Gakumachi Collaboration Project.
Eligible organizations
Organizations and groups of universities and junior colleges affiliated with the University Consortium Kyoto (※1)
or
local organizations that mainly operate in the Kyoto City area (※2)
As a rule, an organization or group can only apply for one project. If there are multiple applications, they may be adopted or rejected as a single project. Furthermore, even if applications are from different organizations or groups, if they appear to be the same project, we will make necessary confirmations of the project’s purpose and affiliated organizations, etc., before deciding how to handle them. *If you are unsure of how to handle the application, please contact us. We will consider the application based on the specific details of the application.
(※1) University departments, laboratories, seminars, clubs, student circles (circles made up of students from multiple universities are also acceptable), etc.
(※2) Residents’ organizations such as neighborhood associations and town associations, civic groups, organizations and groups made up of business operators (shopping districts, etc.), etc.
Support amount and number of cases
Maximum 300,000 yen / 10 to 15 cases
*At the results presentation meeting to be held in March 2024, an award will be given to the organization (one organization) that is deemed to be the most outstanding in the project (a certificate, a trophy, and an activity incentive grant of 100,000 yen will be awarded separately).
About the application
Application period
Saturday, April 1, 2023 to Friday, May 19, 2023, 1:00 p.m.
*Only digital documents must be submitted; paper documents are not required.
FY2023 Business Recruitment Information Session *Held online
Date and time: 1) Thursday, April 20th, 2023, 6:00 PM
2) Saturday, April 22nd, 2023, 10:30 AM
We will also be accepting questions regarding how to fill out the application form.
*Applications for this year have now closed.
How to Apply: Step 1 Before you begin filling out your application
We recommend that you read the basic plan of the administrative ward where you will be carrying out your activities! Also, listen to the opinions of local people and related administrative agencies as much as possible regarding the background of the project and the needs of the community. If you have any questions about the ward basic plan or points to keep in mind when carrying out activities in the community, you can consult with the Community Power Promotion Office of each ward office or branch office.
Reconfirm and share your objectives and goals, and discuss with your group again whether the project you are considering is the best way to achieve your objectives. Also, for ongoing projects, take a thorough look at your efforts so far and organize any areas for improvement or novelty so that they can be reflected in your application.
How to apply: Step 2: Write your application!
<Download the documents related to the FY2023 project recruitment here>
● FY2023 recruitment guidelines
● FY2023 “School-City Collaboration Project” application form (Microsoft Word)
● Example of filling out the application form
| Points to remember when filling out the form |
★Check the judging criteria! ★Why are you implementing the project? Be sure to clearly state the purpose and the necessity for the project in the local area. ★Who will you be collaborating with (or planning to collaborate with)? What will be your respective roles? Be specific. ★Are you taking measures against COVID-19 infections? |
If you have any questions about how to fill out application documents, etc., such as
“I’m holding an event involving elderly people, so should I take measures against infectious diseases?” or “I want to set up an internet connection, but can I use the support funds?”, please feel free to contact the University Consortium Kyoto. Consultations are also available by phone, email, and online.
How to apply: Step 3: Register your business details
Please register your business details using the form below.
*Applications for this year have now closed.
How to apply: Step 4: Submit your application documents
During the application period , fill out the ① application form ( Microsoft WORD) downloaded in step 2 of this page , and submit it along with ② reference data (if available) using the submission form
below.
① Application document data (Microsoft WORD)
② Reference data (up to 10 pages converted to A4 size. Please submit in PDF format.) *Only if available
* Paper submission of ① and ② is not required.
*Applications for this year have now closed.
Future main schedule
First screening: After application deadline – mid-June 2023
Second screening (public presentation screening): Sunday, June 18, 2023 *Scheduled to be held at Campus Plaza Kyoto.
Support projects will be decided and the selection results will be notified: Early July 2023
Certification ceremony: Mid-July 2023 *Certificates will be issued by Kyoto City for certified projects.
Interim report: Mid- to late October 2023 *Document submission
Final report: March 2024 *Document submission
Reporting meeting: Mid- to late March 2024
Recruiting general audience for the second round of screening (presentation screening)
We will hold a presentation review (second screening) to decide the projects that will be selected for this year’s Gaku-City Collaboration Project.
*This year, the meeting will be held in person.
At the review meeting, organizations that pass the first round of document screening will give elaborate presentations to highlight the effectiveness and characteristics of their project, as well as their enthusiasm for the initiative, in order to be selected.
This is an opportunity to see the university and its students working in collaboration with the local community, so we look forward to your participation, including from those who are interested.
Presentation Review for the FY2023 “School-City Collaboration Project”
|
Date and Time |
Sunday, June 18th, 2023, 13:00-15:40 (scheduled end time) *The time may vary slightly depending on the progress of the event. |
| venue | Campus Plaza Kyoto 4th floor, Lecture Room 2 |
| Flow of the day | Second Selection Meeting (Presentation Review Meeting) Schedule *The time may vary slightly depending on the progress of the presentations on the day. |
| participation fee | free |
★About application for participation
Applications for participation will be accepted from Wednesday, June 14th, 2023 to Saturday, June 17th, 2023 at 15:00.
If you would like to participate, please apply below. (Clicking on “Apply” will open the application form.)
※Out of service.
Selection Results
First selection (document screening)
11 projects passed the first screening
Second selection (presentation review)
The second selection meeting (presentation review meeting) was held on June 18, 2023, and the following 11 projects were selected as support projects.
List of 11 Approved School-City Collaboration Projects for FY2023 (in order of application)
| Business name | Name of organization [Name of affiliated university] Administrative district of activity |
Business summary |
|---|---|---|
| Kyoto Student Theater Festival 2023 | Kyoto Student Theater Festival Executive Committee [Doshisha University, Ritsumeikan University, Kyoto Tachibana University, Kyoto University of the Arts, Kyoto Sangyo University, Osaka University of Arts] Administrative area: Sakyo Ward |
The Kyoto Student Theater Festival will be held outdoors in a town that is set to undergo major changes over the next 10 years due to the Yosei Municipal Housing Complex Regeneration Plan. In cooperation with the local festival “Kamogawa Delta Festival,” the festival will not only hold theater performances, but also involve cultural activities of other genres and town walking projects, and will involve university students and the local community in joint projects. |
| Camo Cinema 18 | Kamo Cinema 18 Executive Committee [Ritsumeikan University] Administrative district: Sakyo Ward |
With the aim of raising awareness among local residents, Kyoto prefecture residents, and young people about the long-term beautification and conservation of the Kamo River, we plan and manage cleaning activities and an outdoor film screening event called “Kamo Cinema” on the banks of the Kamo River. |
| Art Festival BORDER! 2023 | BORDER! Executive Committee [Kyoto City University of Arts, Kyoto Seika University] Administrative area: Nakagyo Ward |
Live painting, participatory art, and a market will be held at Rissei Square with the aim of creating a space where people can experience art and where young artists can thrive. |
| Keihoku Utsu Interaction and Learning | Keihoku Utsu Treasure Hunting Association [Kyoto Seika University] Administrative district: Ukyo Ward |
A workshop will be held for local residents, university students, and international students with the aim of increasing the number of people connected to the area and revitalizing the Keihoku Utsu area. In addition, we will propose methods for continuous efforts involving both the area and the people connected to the area, such as multi-purpose use of vacant houses and fallow land, in order to revitalize the area. |
| Nakagawa School District Life Rediscovery Project | Otani University And House [Otani University] Administrative district: Kita Ward |
In addition to carrying out welfare activities that involve interacting with residents of the Nakagawa school district, such as the Health Interaction Club, the club also works to revitalize the local area by producing and selling beer using tea, which has long been cherished in the area, and promoting the appeal of Nakagawa. |
| Miyako Light ’23 | Miyako Light Executive Committee [Ryukoku University, Hanazono University, Kyoto Women’s University, Otani University, Momoyama Gakuin University of Education, Doshisha Women’s College of Liberal Arts, Ritsumeikan University, Ritsumeikan Asia Pacific University] Administrative area of operation: Kamigyo Ward |
With the aim of preserving culture and promoting the charm of the area, we will hold a lighting event for the townhouses in the Nishijin area of Kamigyo Ward. By continuing to do this, we aim to strengthen the bond between the area and students. |
| Keihoku Bon Odori Preservation Student Project | Student group K-Bond [Kyoto Women’s University, Ryukoku University, Kyoto University] Administrative area of operation: Ukyo Ward |
Bon Odori, which has long been popular in the Keihoku region, is seeing a rapid decline in the birthrate and aging population, resulting in a decrease in the number of people to carry on the tradition. In light of this situation, the project targets young people in Kyoto City and promotes efforts to preserve the Keihoku Bon Odori by spreading the word about its appeal from a young person’s perspective. |
| Instinct Development Project | Uni-vate [Doshisha University] Administrative district: Nakagyo Ward |
With the aim of creating a place that anyone living in the Honno school district can easily visit, the group will join local networks by participating in local activities centered around the Honno Community Center, and will also host a “Terakoya” event for all ages at Butsugenji Temple in the Honno school district. |
| Pray for something with this amulet-shaped guide map! | Akaoka Seminar 7th batch [Kyoto Sangyo University] Administrative district: Kita-ku |
By creating a guide map for Misonobashi Shopping Street, we hope to promote the street’s attractions to students attending universities nearby and tourists, increase its recognition and attract more customers, and create a vibrant shopping street. |
| A project to promote local exchange using Ichijoji Park | “City, People and Music” Seminar [Kyoto Seika University] Administrative district: Sakyo Ward |
In order to convey the charm of Ichijoji to both local residents and visitors, we plan and run interactive events such as workshops and concerts that utilize the social nature of sound and music and are easy for local people to participate in, centered around Ichijoji Park. |
| The best part | Daigomie Eets Association [Kyoto Tachibana University] Administrative area: Fushimi Ward |
Stage events will be held mainly for students from the Daigo region and neighboring areas. Through performances by students, etc., the potential culture of the Daigo region will be disseminated, and by encouraging interaction and collaboration among local people, a richer culture will be created and new attractions for the region will be created. |
Implementation Report
FY2023 Presentation Review Meeting (Second Selection Meeting) *Held in person
On Sunday, June 18th, the second selection meeting (presentation review meeting) for the 2023 School-City Collaboration Project was held at Campus Plaza Kyoto. This year, the event was held in person for the first time in four years, and 11 presentation groups shared their passion for their projects and how they plan to collaborate with the local community. The
judges asked questions that were sometimes strict, but also full of expectations. It
was impressive to see the students diligently taking notes on the questions and advice from the judges, and their enthusiasm was apparent.
2023 Business Certification Ceremony
On Wednesday, July 19th, the certification ceremony for the 2023 Gaku-machi Collaboration Project was held at Campus Plaza Kyoto, where certificates were presented by Kyoto City Mayor Kadokawa to the 11 organizations selected this year. The
mayor offered words of encouragement, saying, “I hope that the fusion of Kyoto’s proud regional strength with the strength of universities and students will further energize the city of Kyoto,” and the representatives of each organization who received their certificates made a strong declaration of determination.
After the certification ceremony, the selection committee members gave each organization advice and impressions, one by one, which I’m sure gave the organizations some good advice and hints for their future activities. From
now on, each organization’s activities will begin in earnest. We
will also be announcing the results on the University Consortium Kyoto website, the university-community collaboration portal site “GAKUMACHI STATION,” and on Facebook, so please stay tuned! !
・https://www.gakumachi.jp/
・https://www.facebook.com/consortium.kyoto
Results report meeting
Reporting session: On
Wednesday, March 20, 2024, the 11 selected organizations in FY2023 held a report on their activities at Campus Plaza Kyoto, with approximately 66 people participating, including selected organizations and general audience members.
Each organization gave a presentation of the results of their activities this year, using photos and videos, in the allotted 8 minutes. While highlighting their collaboration with the local community and their results, they also reported on issues they had faced through their activities. Many of the other organizations said that their presentations were helpful, making it a meaningful presentation.
Each organization responded sincerely to the various opinions and questions from the judges.
Also, starting this year, participants were asked to write their impressions and opinions of the presentations on sticky notes and post them on a message board, allowing them to see real impressions and opinions on the spot.
《Opinion exchange meeting/social gathering》
This year, the number of participants increased by more than 10 people compared to last year, and the social gathering was held in round tables. In the first 20 minutes, participants took turns to present what they had learned through the Gakumachi Collaboration Project and specific episodes that led to their learning, and in the last 20 minutes, they presented the “charms of the region” they had found through the Gakumachi Collaboration Project, followed by questions and an exchange of opinions.
Since there is no contact between other groups despite carrying out similar activities, this was a valuable opportunity to hear about the actual activities of the groups, and in return, it was a place to receive opinions, making it a fruitful time for the participants, and each round table had a friendly and good atmosphere.
《Award Ceremony and Commentary》
Every year, the business group with the best results is awarded 100,000 yen as an activity subsidy. As a result of the judging, the “Keihoku Utsu Treasure Hunting Association (Kyoto Seika University),” which held a workshop with local residents, university students, and international students to revitalize the Keihoku Utsu area, was selected as the best group this year. The award
was given in recognition of the group’s continued involvement with Keihoku Utsu for over 10 years since 2013 and its deep interactions with local people.
In addition, this year was the first year in the 20th year of the Gakumachi Collaboration Project that a “Certificate of Completion” was awarded to each person who applied to certify that they had completed the activity.
Gakumachi NEWS!
We are constantly introducing projects that have been adopted as part of the Gakumachi Collaboration Project.
・2023 Academic Town Collaboration Project Academic Town NEWS!
Contact Us
University Consortium Kyoto, a public interest incorporated foundation, Gakumachi Collaboration Project Contact TEL: 075-353-9130 FAX: 075-353-9101
MAIL: gakumachi-admin-ml■consortium.or.jp
(Please change ■ to @ before sending)
Campus Plaza Kyoto, Nishinotoin-dori Shiokoji-sagaru, Shimogyo-ku, Kyoto 600-8216
*Reception hours: Tuesday to Saturday 9:00-17:00
