- Business Overview
- Outline of the event
- About application
- entry
- Paper Submission
- What happens after submission?
- Main Schedule
Business Overview
The Policy Research Exchange Conference has been held since 2005 with the aim of providing a place for students who are conducting research to identify and solve problems and issues facing cities to present their daily research results, deepen exchanges beyond the boundaries of universities and seminars, and make policy proposals and disseminate information to local communities.
The 21st Policy Research Exchange Conference from Kyoto
This tournament is the 21st since it was held in 2005.
The theme of the presentation was “Urban Policy in General”. Research presentations are made on policies to solve the problems faced by cities from the perspectives of a wide range of fields such as the environment, economy, culture, community, and welfare.
Seeing various presentations beyond the boundaries of universities and faculties may be a good stimulus for future research. On the day of the tournament, in addition to presentations, we will also hold an exchange meeting with the certified organizations of the Gakumachi Collaboration Project, and we will also carry out a project that students can enjoy.
In addition, after the competition, all presenters will be sent a report card with their scores and judges’ comments, as well as a comment sheet for the attendees of the breakout session, so please use it for feedback on your presentation. In addition, the winners of the higher prizes will be able to exchange opinions with the administrative staff related to the content of the presentation after the competition and deepen their research.
Would you like to present the results of your daily research and learning at this conference?
We look forward to your application!
| Re | Sunday, December 14, 2025 10:00~17:00 *The end time may vary slightly depending on the number of applicants. |
| Format | In-person presentation |
| Venue | Ryukoku University Fukakusa Campus Wamenkan (67 Fukakusazuka Honmachi, Fushimi-ku, Kyoto) ・Get off at Inari Station on the JR Nara Line and walk southwest for about 8 minutes ・Get off at Keihan Main Line “Ryukoku Omae Fukakusa” Station and walk west for about 3 minutes ・Get off at Kuinabashi Station on the Kyoto Municipal Subway Karasuma Line and walk east for about 7 minutes |
| sponsorship | Consortium Kyoto |
| Planning and operation | Urban Policy Research Promotion Committee |
| Presentation Themes | Urban policy in general (“city” here is not limited to “city”) ≪ to keep in mind≫ Clarify the awareness and issues of the problem, and structure it to be a concrete and original policy proposal based on the background and investigation and analysis of the current situation. |
Presentation format: Oral presentation
After submitting a paper in advance, undergoing a presenter qualification examination and paper review, you will be asked to give an oral presentation on the day of the conference.
The presentation time is 25 minutes, 15 minutes for presentations and 10 minutes for Q
■ Commendation
Papers and oral presentations will be comprehensively evaluated, and outstanding presenters will be awarded the Research Encouragement Award.
| University Consortium Kyoto President’s Award | 1 (Top 1 Thesis and Oral Presentation) |
| Japan Society for Public Policy Award | 1 (top 1 paper-oriented project) |
| Excellence Award | 1 case from each subcommittee |
| Best Question Award | 1 case from each subcommittee |
◆ Please check the screening guidelines for screening methods and screening criteria.
About application
◆ Please be sure to check the application guidelines before applying.
■ Eligibility
Undergraduate and junior college students from member universities of the University Consortium Kyoto (both individual and group students are acceptable)
*In the case of a group consisting of students from multiple universities, the representative must be a student from a member university of the University Consortium Kyoto.
*Please be sure to carry out the paperwork related to the conference, such as entry and paper submission, by the above qualified personnel.
■ How to apply
Step 1 Entry(Deadline: August 1, 2025 (Friday) noon)
Entries are now closed.
Step 2 Submission of Papers (Deadline: Tuesday, October 21, 2025 at noon)
Please enter the reference number and required information provided in step 1 into the dedicated form below, and upload the converted paper and paper format checklist as a PDF file. Submissions by email are not accepted.
■ Explanatory video about the tournament
Please take a look at it as a reference for your application.
The first part is an overview of this competition, and the second part is a video explaining the points of judging by the competition judges and the research method.
Explanatory video for prospective applicants (first part)
Explanatory video for prospective applicants (second part)
2024 University Consortium Kyoto President’s Award Winner Group Announcement
(*This is a video of the Policy Research Exchange Conference on Sunday, December 15, 2024.) ）
2024 Japan Society for Public Policy Award Winning Group Announcement
(*This is a video of the Policy Research Exchange Conference on Sunday, December 15, 2024.) ）
Step 1 Entries by noon on Friday, August 1, 2025
Entries will begin on Friday, June 27, 2025.
Please click the button below to proceed to the entry form.
*After completing the entry, you will be notified of the reference number required for submitting the paper in Step 2 via automatic reply email. If you do not receive the email, please check if it is in the spam folder and contact us.
*We will not accept entries after the deadline, so please apply well in advance of the deadline.
Step 2 Submission of papers by noon on Tuesday, October 21, 2025
Please be sure to create it according to the following specifications and submit the two types after converting it to a PDF file.
Presentation Template (Word)
Thesis Format Checklist (Excel)
When submitting, you will need to enter a “Presentation Summary (400 characters or less)” and select the “Target SDGs” logo in the form, so please prepare it in advance.
Please click the button below to proceed to the paper submission form.
What happens after submission?
Presenter qualifications will be screened based on submitted papers, and in mid-November, we will notify you of your eligibility to present at the email address you entered in the application form.
◇◇ About the paper ◇◇
- If the paper is not prepared in the specified format, it may be judged as ineligible in the presenter qualification examination or subject to a point deduction in the thesis review.
- Submitted papers will be subject to dissertation review.
- Please note that the papers of the oral presenters will be published on this website as a collection of papers.
- The papers presented by the Prize winners and the PowerPoint data used for the oral presentations on the day of the conference will be posted on this website and on the “University/Regional Collaboration Portal Site Gakumachi Station” after the conference (we will check the publication individually).
Reference: Click here for the PowerPoint of the papers and oral presentations of the 20th Annual Conference of the Research Encouragement Award
Main schedule (updated from time to time)
| June 20, 2025 | Release of explanatory videos for prospective applicants |
| Friday, August 1, 2025 at noon | Entry Deadline |
| Tuesday, October 21, 2025 at noon | Paper Submission Deadline |
| 2025 | Release of explanatory videos for presenters |
| , December 14, 2025 | The 21st Policy Research Exchange Conference from Kyoto |
