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SD Joint Training Program

 

Business summary

As education and research at higher education institutions become more advanced and complex, SD has been mandatory since 2017, and it is expected that faculty and staff will further improve their qualifications and promote faculty-staff collaboration.
In addition, the environment surrounding higher education institutions is changing rapidly, and university staff are increasingly required to acquire broad knowledge and high levels of expertise. The
SD joint training program is a project aimed at reducing expenses for member universities by taking advantage of economies of scale, with the aim of improving staff capabilities and streamlining and enhancing university operations.
Please use it as an opportunity to exchange information and build networks across universities.

Event Outline

program Date and time Application period
The more you know about business etiquette, the more you’ll understand May 8 (Wednesday)
10:00-16:00
April 3 (Wednesday) –
April 24 (Wednesday)

Applications are now closed
Aiming for high-quality work!
“Understanding university education-related systems, laws, and organizations”
June 1 (Sat)
13:50-17:00
Thursday, April 25th –
Friday, May 17th

Applications are now closed
Using ChatGPT to handle university administrative tasks June 14 (Friday)
13:00-16:00
May 1 (Wednesday) –
May 31 (Friday)
Higher Education Situation for University Staff (Basics) July 3 (Wednesday)
13:00-16:30
May 16 (Wood) –
June 19 (Wednesday)
Introduction to IR
: Mastering the Basics of Data Collection, Handling, Analysis, and Visualization
July 19 (Friday)
13:00-16:00
June 5 (Wednesday) –
July 5 (Friday)
Time management course useful for work August 28 (Wednesday)
13:00-16:00
July 11 (Wood) –
August 14 (Water)
Understanding the financial status of universities through school corporation accounting September 20 (Friday)
13:00-16:00
July 25th (Thursday) –
September 6th (Friday)
Decreasing workforce population and DEI
(Diversity, Equity and Inclusion)
November 15 (Friday)
13:00-16:00
October 2 (Wednesday) –
November 1 (Friday)
Purpose and career design of university staff December 6 (Friday)
13:00-16:00
October 23 (Wednesday) –
November 22 (Friday)
Organizer:
The Consortium of Universities, Kyoto

* Priority will be given to universities and junior colleges affiliated with the University Consortium Kyoto on a first-come, first-served basis .
* If the capacity is exceeded, participation may be refused.
* Please note that if the number of applicants falls far below the capacity, the course may not be held.

Business etiquette that becomes easier to understand the more you learn

1. Training Overview

  • Students will learn the necessary knowledge as university staff, business etiquette, and the basics of how to proceed with work, and acquire the ability to adapt to the job and workplace.
  • Most of the problems that young employees encounter at their new workplaces are related to speaking. For example, not reporting, not being able to use honorific language, not answering the phone, making negative comments, etc. In other words, we will teach you how to approach “how to speak like a working adult,” which is important in educating new and young employees.
  • In addition, whether or not you can accurately grasp the other person’s intentions and requests depends largely on the “listening skills” of the person you are speaking with. In order to hear the necessary information without any excess or deficiency, we will teach you how to listen with your whole body (ears, mouth, eyes, head, body, and mind) and effective questioning techniques to obtain information yourself.

2. Key points for training management

  • By establishing a flow for each topic from lectures (injecting knowledge) to exercises (practice), we achieve “input ⇒ strengthening practical skills through output.”
  • The training will involve role-playing and telephone practice exercises based on actual situations.
  • Participants will be given “training sheets” that they create themselves by writing down what they have learned and their thoughts, allowing them to concentrate better during the course.
Date and Time
May 8, 2024 (Wednesday) 10:00-16:00
venue
Campus Plaza Kyoto
Target audience
Young employees
(1st to 2nd year)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)

*Newly hired employees (full-time, contract, contract, and temporary employees) and those not eligible can also participate.

Capacity
20 people
Entry fee
Kyoto University Consortium member schools: 4,000 yen Others: 10,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Thursday, May 2, 2024
Training Overview
Business Etiquette: Training Outline [Click here for details]
Teacher
Speaking Education Center Co., Ltd.
Mr. Mariya Fujiwara

Aim for high-quality work! “Understanding university education-related systems, laws, and organizations”
*This training will be held jointly with the SD Seminar “University Systems, Laws, and Organizations.”

  1. This course will provide students with the knowledge and understanding they need as core members of university administration regarding the systems, laws, and organizations surrounding university education. In particular, it will provide students with a deeper understanding of the 2022 revisions to the university establishment standards, using concrete examples.
  2. In order for universities to continue in a society with a declining population, it is necessary to accept more diverse students, including working adults and international students. We will reexamine topics such as reskilling and crisis management from the perspective of university education.
  3. You will acquire useful skills (e.g. how to read laws and regulations) to improve the quality of your work.
Date and Time
June 1, 2024 (Sat) 13:50-17:00
venue
Campus Plaza Kyoto
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)
Capacity
30 people *including SD seminar students
participation fee
Kyoto University Consortium member schools: 1,000 yen Others: 4,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Monday, May 27, 2024
Training Overview
Aiming for high-quality work! “Understanding university education-related systems, laws, and organizations” Training outline [Click here for details]
<Pre-assignment>
Assignment 1)
Please read the materials distributed in advance and understand the flow of this lecture. Please prepare your own answers for the worksheets in the materials distributed in advance.
Assignment 2) Please
choose one characteristic of the university education at your school (e.g., a rich career education program) and prepare (practice your presentation) so that you can explain (i) its outline and (ii) the circumstances and background behind why this education was implemented at your school on no more than two PowerPoint slides in two minutes on the day of the lecture. In order to understand the circumstances and background of (ii), please try to interview veteran faculty and staff at your school to the extent possible.
Teacher
Tsunetaka Miyabayashi,
Director of Science Management Division (concurrently Director of Academic Affairs Division), Tokyo Metropolitan University, Tokyo Metropolitan University Corporation

Trying out university administration with ChatGPT

It is no exaggeration to say that the generative AI “ChatGPT,” which appeared at the end of November 2022, has dramatically changed the world since then.

In this training, participants will learn how to use generative AI technology, especially ChatGPT, to streamline university administrative work. Participants will learn the basic operation of generative AI, the basics of prompt creation, and how to actually apply ChatGPT to the work of their own universities through concrete examples.

Objectives:
・Understand the basic concepts and functions of generative AI.
・Exploring the possibility of using ChatGPT to improve business efficiency.
・Learn the benefits and risks of using AI.
・Learn the basics of creating prompts and put them into practice.

Date and Time
June 14, 2024 (Friday) 13:00-16:00
venue
Campus Plaza Kyoto or online (listening only)
Target Audience
University faculty and staff interested in generative AI
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)
Capacity
In-person participation: 40 people
Online participation (observer only): 50 people
Entry fee
Kyoto University Consortium member schools: 1,000 yen Others: 4,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Monday, June 10, 2024
Training Overview
Use ChatGPT to handle university administrative tasks Training overview [Click here for details]
Teacher
Mr. Yoshiharu Aioi,
Director of IR Promotion Office, Sophia School Corporation
Application period
May 1, 2024 (Wednesday) 10:00 – May 31, 2024 (Friday) 17:00
Application


Sign up here

The current state of higher education for university staff (basics)
*In principle, this lecture will have the same training content as when it begins in 2023.

The number of births in 2023 will be about 758,000. This shocking news was announced by the Ministry of Health, Labor and Welfare in February of this year. For us in the university industry, we cannot help but be sensitive to the trend of the birth rate, as it will be the base number of university entrants 18 years from now. According to the future population estimates (medium birth and death projections) published by the National Institute of Population and Social Security Research in April last year, the population of 18-year-olds in 2041, when those born in 2023 will take university entrance exams, will be about 794,000, including “international population movements,” i.e. immigrants and foreign residents. This is 72.8% of the current level (about 1,091,000), and as long as universities continue to recruit students mainly targeting the domestic 18-year-old population, it can be said that this number is hopeless for many universities.
Recently, as an alternative to this, the acceptance of working students and international students has been advocated, and the government is also promoting policy guidance in that direction. However, there are fundamental questions such as can these really replace the traditional student population? Is it easy to secure international students?
There are other chaotic circumstances surrounding higher education. There are many changes occurring even just in factors directly related to universities, such as the progress of digital transformation, the movement towards globalization as a major trend, and the revision of curriculum guidelines. Among these, the rise and penetration of generative AI is affecting university education, student support services, the way we work, and other aspects in various ways, and is showing signs of unavoidable major changes. These changes in the environment make it even more difficult to predict the future, and the social mission and role required of universities have also become more diverse.
In light of this situation, last September, Minister of Education, Culture, Sports, Science and Technology Moriyama consulted the Central Council for Education on the “form of higher education with an eye to the future society amid a rapid decline in the birthrate.” In response to this, a “Special Committee on the Form of Higher Education” was newly established under the University Subcommittee, and the form of higher education after 2040, as well as the form of size policies by region and by public and private institution, are being considered.
In this way, education policy is showing a movement to question the very “form of universities.” Looking back, the revision of the University Establishment Standards in April last year was more extensive than ever before, and each university was busy responding to it. What is happening in the situation surrounding higher education now? Why did it come to this? What was it like in the past? By correctly understanding these things, perhaps we can see the future or find hints?
In this lecture, we hope to interpret the situation surrounding higher education and the changes in education policy, and to provide a place to foresee tomorrow and create the future. We hope that this lecture will help all of you who take part in it to play an active role as leaders of university reform after returning to your home university.

Date and Time
July 3, 2024 (Wednesday) 13:00-16:30
venue
Campus Plaza Kyoto or online (listening only)
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)
Capacity
Participation in person: 30 people
Participation online (observer only): 50 people
*Please note that online participants will not be able to participate in group work.
participation fee
Kyoto University Consortium member schools: 1,000 yen Others: 4,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Friday, June 28, 2024
Training Overview
Higher Education Situation (Basics) Training for University Staff Overview [Click here for details]
Teacher
Yusuke Okada,
Administrative Director, Admissions Department and High School-University Collaboration Promotion Office, Ryukoku University
Application period
May 16, 2024 (Thursday) 10:00 – June 19 (Wednesday) 17:00
Application


Sign up here

Introduction to IR: Mastering the basics of data collection, handling, analysis and visualization

In higher education institutions, evidence-based activities are more important than ever before in preparation for the 4th phase of institutional accreditation, and the functions and roles required of IR (Institutional Research) are expected to change.
This training is based on the theme of “Mastering the Basics of Data Collection, Handling, Analysis, and Visualization,” and participants will learn basic techniques for collecting data on campus, organizing handling rules, and tabulating and visualizing data. They will also learn Excel techniques and how to use them in their actual work. Please take home as many as you can and use them in your own IR activities.

Date and Time
July 19, 2024 (Friday) 13:00-16:00
venue
Campus Plaza Kyoto or online (listening only)
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)

*Those who are not eligible can also participate.

Capacity
In-person participation: 25 people
Online participation (observer only): 50 people
*Please note that online participants will not be able to participate in group work.
Entry fee
Kyoto University Consortium member schools: 1,000 yen Others: 4,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Tuesday, July 16, 2024
Training Overview
Introduction to IR – Mastering the basics of data collection, handling, analysis and visualization – Training outline [Click here for details]
Teacher
Mr. Yoshiharu Aioi,
Director of IR Promotion Office, Sophia School Corporation
Application period
June 5, 2024 (Wednesday) 10:00 – July 5 (Friday) 17:00
Application

The application button will be updated at 10:00 on Wednesday, June 5th.
Sign up here

Time management courses useful for work

In this training, under the pretext of “for the students” and “for the teachers,” the purpose is to learn how to use time and how to proceed with work through lectures and workshops that can create an opportunity to overcome the current situation surrounding the higher education industry, where there is a lot to do but there is always a shortage of personnel.
You do not have infinite time. Also, the amount of work that can be done in a day’s work is limited. Furthermore, in the work of a school corporation, the “destination” is often invisible and there is no limit. I would like to use this as an opportunity to reconsider the fundamental way of proceeding with work, from the perspective of how to perform the work efficiently, whether the work is really necessary, and whether the standardized way of proceeding with the work (manual) is correct. Let’s analyze your characteristics while looking back at your own behavioral patterns and find a sustainable way of working. Even more effects can be expected by working together and sharing opinions.
Let’s use this opportunity to meet colleagues working in the same industry and connect them to the future!

Date and Time
August 28, 2024 (Wednesday) 13:00-16:00
venue
Campus Plaza Kyoto
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)

*Those who are not eligible can also participate.

Capacity
25 people
participation fee
Kyoto University Consortium member schools: 1,000 yen Others: 4,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Friday, August 23, 2024
Training Overview
Time management course useful for work Training overview [Click here for details]
<Pre-assignment>
In the group work you will discuss your own concerns about time management and problems you have in carrying out your work, so please be prepared
to talk about the above (it doesn’t have to be in writing) “What you each think is an issue (whether it is a personal or organizational concern)”,
“The ideas you have for using your time effectively”
and “Observe and understand what people who use their time well behave like”.
Teacher
Shinobu Doi,
Administrative Director, Faculty of Law, Ritsumeikan University
Application period
July 11, 2024 (Thursday) 10:00 – August 14 (Wednesday) 17:00
Application

The application button will be updated at 10:00 on Thursday, July 11th.
Sign up here

Understanding the financial status of universities through school corporation accounting

With the rapid decline in the birthrate, the era of university selection is becoming a reality, and private university staff are now required to have knowledge of school corporation accounting and the ability to grasp the financial situation of private universities. Have you ever looked at financial statements for your own school or another school? Many people may find school corporation accounting difficult and difficult to understand, or may not be good with numbers in the first place. Some people may have had the experience of opening financial statements but not knowing which numbers to look at, or what the numbers mean. In this training, we aim to teach the basics of school corporation accounting and how to read financial statements, so that you can correctly grasp the financial situation of school corporations.

Date and Time
September 20, 2024 (Friday) 13:00-16:00
venue
Campus Plaza Kyoto
subject
This training content is aimed at private universities. Faculty and staff of national and public universities can also participate, but please note this before applying.
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)

*Those who are not eligible can also participate.

Capacity
25 people
participation fee
Kyoto University Consortium member schools: 1,000 yen Others: 4,000 yen
* An invoice will be sent to you. Please transfer the amount to the specified account.
 Transfer deadline: Tuesday, September 17, 2024
Training Overview
Understanding the financial status of universities through school corporation accounting Training overview [Click here for details]

<Notes>
The training will be conducted while showing specific financial statements.
Please have a desk calculator and the last three years of financial statements of your school ready on the day.
Teacher
Mr. Saku
Ikegami, Corporate Affairs Section Chief, Accounting Division, Finance Department, Doshisha University
Application period
July 25, 2024 (Wednesday) 10:00 – September 6 (Friday) 17:00
Application

The application button will be updated at 10:00 on Wednesday, July 25th.
Sign up here

Decreasing working population and DEI (Diversity, Equity and Inclusion)

According to the 2022 Labor Force Survey, the labor force (the combined total of employed and unemployed people among the population aged 15 and over) decreased by 50,000 people compared to the previous year. In this era of accelerating low birth rates and aging population, securing workers is an urgent issue for our organization.
On the other hand, the diversity of the labor supply side, including the elderly and foreigners, is on the rise, and it can be said that this is an era of remarkable innovation. In this 
context, isn’t it important for us university staff to have a broad perspective on new human resource utilization and to develop human resources that will lead to innovation? A
diversity perspective is essential for unprecedented university management. Let’s learn the basic ideas of DEI in this course so that universities can further develop in 10 and 20 years’ time.

Date and Time
November 15, 2024 (Friday) 13:00-16:00
venue
Campus Plaza Kyoto
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)
Capacity
25 people
Entry fee
Kyoto University Consortium member schools: 4,000 yen Others: 10,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Monday, November 11, 2024
Training Overview
Decreasing Workforce Population and DEI (Diversity, Equity and Inclusion) Training Overview [Click here for details]
Teacher
Business Plus Support Co., Ltd. Human Resources Development Producer
Yoko Yamada
Application period
October 2, 2024 (Wednesday) 10:00 – November 1, 2024 (Friday) 17:00
Application

The application button will be updated at 10:00 on Wednesday, October 2nd.
Sign up here

Purpose and career design of university staff

The situation surrounding university staff as a job is changing dramatically. Between 2023 and 2065, the population of 18-year-olds will decrease from 1.09 million to 680,000. As the rate of university enrollment increases, the profile of students studying at your university will also change. In the future, there is a possibility that more staff will be active in different roles and work styles than before. The social significance of the work that university staff take on will also become even greater. In addition,
the careers of university staff have become more diverse, with some working at their alma mater from new graduation, others transferring from other industries such as private companies or public servants, and others transferring from other corporations. University staff are also attracting more attention in the job and career change market.

However, there are actually quite a few employees who feel this way.

“I wasn’t assigned to the department I wanted, so I’m not motivated in my work.”
“I’m just doing routine work and I don’t feel like I’m growing, so it’s worrying me.”
“I changed jobs from a company, but I often have doubts about the way things are done at university, which is bothering me.”
“I’ve thought about changing jobs, but I’m not confident that I could make it in another organization.”

Universities are currently in a period of transition. This is probably why more and more people are feeling anxious or dissatisfied with their work. This training program is designed for those who work within university organizations.

・Understand objectively the unique characteristics of a university organization and understand the true nature of work-related anxieties and dissatisfaction.
・Look back on your career so far and find out what is most important to you.
・Think about how to work in your current workplace in a way that suits you.

The aim of this training is to have participants reconsider the work and careers of university staff through the content mentioned above. We hope that the content will be useful not only for participants’ own careers, but also for giving advice to colleagues, subordinates, junior colleagues, and students who aspire to become university staff. We
plan to hold a variety of lectures and workshops, all of which will be easy to participate in. If you are interested in the “careers of university staff,” regardless of your age, position, or department, please feel free to apply.

Date and Time
December 6, 2024 (Friday) 13:00-16:00
venue
Campus Plaza Kyoto
Target audience
Young
(Employed up to 5 years)
Mid-career
(up to 10 years in the job)
Proficient
(10+ years of service
and managers)
Capacity
25 people
participation fee
Kyoto University Consortium member schools: 1,000 yen Others: 4,000 yen
* An invoice will be sent. Please transfer the amount to the specified account.
 Transfer deadline: Monday, December 2, 2024
Training Overview
Purpose and Career Design for University Staff Training Overview [Click here for details]
Teacher
Fumiki Kurabe,
visiting professor at Otemae University and visiting professor at the University of Information, Management and Innovation,
author of “The Reality of University Staff” (Chuokoron-Shinsha)
Application period
October 23, 2024 (Wednesday) 10:00 – November 22 (Friday) 17:00
Application

The application button will be updated at 10:00 on Wednesday, October 23rd.
Sign up here

Contact Information

Public Interest Foundation University Consortium Kyoto SD Project Contact
TEL 075-353-9163 FAX 075-353-9101
Campus Plaza Kyoto, Nishinotoin-dori Shiokoji-sagaru, Shimogyo-ku, Kyoto 600-8216
*Business hours: Tuesday to Saturday 9:00-17:00 (excluding New Year holidays)

About our business

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