- Business Overview
- Eligible organizations
- Target businesses
- Support amount and number of cases
- About the application
- Future main schedule
- Selection Results
- Implementation Report
- Results presentation
- Contact Us
1. Business Overview
Kyoto City and the University Consortium Kyoto (public foundation) are implementing the “University Community Collaboration Creation and Support Project (nicknamed the Gakumachi Collaboration Project)” to support projects and programs that involve collaboration between universities, students, and the local community to develop Kyoto’s urban development and revitalize the region. This project began in 2004
and is now in its 21st year, with the aim of providing universities with practical education and research opportunities to develop human resources, and for the local community, using the knowledge of universities and the energy of students to solve local problems and revitalize the region.
FY2024 School-City Collaboration Project Application Guidelines
2. Target organizations
An organization or group (※) made up of students from universities or junior colleges affiliated with the University Consortium Kyoto, where the majority of the members are students and the representative is a student. If the organization is made up of students from multiple universities, it is acceptable as long as the majority are students from universities or junior colleges affiliated with the University Consortium Kyoto. *University departments, laboratories, seminars, clubs, student circles (circles made up of students from multiple universities are also acceptable), etc.
<Notes>
In principle, only one project can be applied for from the same organization or group. If there are multiple applications, they may be adopted or rejected as one project. In addition, even if applications are from different organizations or groups, if they appear to be the same project, we will make necessary confirmations of the project’s purpose and affiliated organizations, etc., before deciding how to handle them.
*If you are unsure of how to handle the application, please consult us. We will consider the application based on the specific content of the application.
3. Eligible businesses
The program is aimed at solving problems and revitalizing local areas in Kyoto City, and is conducted within the city during the fiscal year in question, and meets the following requirements.
However, this does not include political activities, religious activities, activities that spread specific ideologies, violent or destructive activities, profit-making businesses, etc.
[Requirements]
1) A project in which an organization or group works in collaboration with the local community (resident organizations, civic groups, businesses, etc. that operate mainly in the Kyoto City area) and in which students take the lead in the activities.
* New businesses that are expected to lead to future collaboration with the local community are also acceptable.
Please contact us if a specific partner has not been decided at the time of application. *Businesses undertaken in collaboration or cooperation are activities in which you collaborate with local organizations to tackle local issues together, or participate in the activities of local organizations and support their activities. *Government agencies may be included as partners, but collaboration with government agencies alone is not possible.
Examples: research, citizen lectures, events, etc. in various fields such as health and welfare, social education, urban development, academic/cultural/arts or sports promotion, environmental conservation, and
local safety.
② Those who are not receiving any grants or subsidies from Kyoto City other than the Gakumachi Collaboration Project.
4. Amount of support and number of cases
Maximum 300,000 yen / 10 to 15 items
* At the results presentation meeting scheduled to be held in March 2025, one organization will be recognized for the project that is deemed to be the most outstanding (a certificate, trophy, and activity grant of 100,000 yen will be awarded separately).
5. Application
(1) Application period
Tuesday, April 2nd, 2024 to Friday, May 31st, 13:00
*Only digital documents must be submitted; paper documents are not required.
(2) FY2024 Business Recruitment Information Session *Held online
Date and time: 1) Saturday, April 20th, 2024, 10:00am
2) Thursday, May 9th, 2024, 6:00pm
We will also be accepting questions regarding how to fill out the application form.
(3) How to apply
Step 1: Before you start writing your application
We recommend that you read the basic plan of the administrative ward where you will be carrying out your activities! Also, listen to the opinions of local people and related administrative agencies as much as possible regarding the background of the project and the needs of the community. If you have any questions about the ward basic plan or points to keep in mind when carrying out activities in the community, you can consult with the Community Power Promotion Office of each ward office or branch office.
Reconfirm and share your objectives and goals, and discuss with your group whether the project you are considering is the best way to achieve your objectives. Also, for ongoing projects, take a thorough look at your efforts so far and organize any areas for improvement or novelty so that they can be reflected in your application.
Step 2: Write your application!
<Download application forms etc. from the links below>
● Application Guidelines for FY2024
● Application form for the FY2024 “School-City Collaboration Project” (Microsoft Word)
● Example of filling out the application form
| Points to remember when filling out the form |
★Check the judging criteria! ★Why are you implementing the project? Be sure to clearly state the purpose and the necessity for the project in the local area. ★Who are you collaborating with (or planning to collaborate with)? What are the roles of each? Be specific. |
If
you have any concerns or questions, such as “I’m holding an event involving elderly people, so should I take measures against infectious diseases?” or “I want to set up an internet connection, but can I use the support funds?”, please feel free to contact University Consortium Kyoto. Consultations are also available by phone, email, and online.
Step 3: Register your business overview
Please register your business details using the form below.
Step 4: Submit your application
During the application period, fill out the ① application form ( Microsoft WORD) downloaded in step 2 of this page, and submit it along with ② reference data (if available) using the submission form
below.
① Application document data (Microsoft WORD)
② Reference data (up to 10 pages converted to A4 size. Please submit in PDF format.) *Only if available
* Paper submission of ① and ② is not required.
*Applications for this year have now closed.
6. Future main schedule
First screening: After application deadline – mid-June 2024
Second screening (public presentation screening): Sunday, June 30, 2024 *Held at Campus Plaza Kyoto
Support projects decided, notification of selection results: mid-July 2024
Certification ceremony and social gathering: mid-July 2024 *Certifications will be issued by Kyoto City for certified projects.
Interim report: mid- to late October 2024 *Document submission
Final report: March 2025 *Document submission
Reporting meeting: mid- to late March 2025
Recruiting general audience for the second round of screening (presentation screening)
A presentation review (second round) will be held to decide the projects that will be selected for this year’s School-City Collaboration Project.
At the review meeting, organizations that pass the first round of document screening will give elaborate presentations to highlight the effectiveness and characteristics of their project, as well as their enthusiasm for the initiative, in order to be selected.
This is an opportunity to see the university and its students working in collaboration with the local community, so we look forward to your participation, including from those who are interested.
Presentation Review for the FY2024 “School-City Collaboration Project”
|
Date and Time |
Sunday, June 30th, 2024 11:00-15:30 (scheduled end time) *The time may vary slightly depending on the progress of the event. |
| venue | Campus Plaza Kyoto 5th floor Lecture Room 1 |
| Flow of the day | Second selection meeting (presentation review meeting) schedule |
| Participation Fee | free |
★About application for participation
Applications for participation will be accepted from Tuesday, June 25th, 2024 to Saturday, June 29th, 2024 at 15:00.
If you would like to participate, please apply from the link below. (Clicking on “Apply” will open the application form.)
*Registration is now closed.
Selection Results
First selection (document screening)
16 projects passed the first screening
Second selection (presentation review)
The second selection meeting (presentation review meeting) was held on June 30, 2024, and the following 12 projects were selected as support projects.
List of 12 approved projects for the FY2024 Gaku-machi Collaboration Project (in order of application)
| Business name | Name of organization [Affiliated university name] Administrative district of activity |
Business Overview |
|---|---|---|
| A project that connects children and university students through accessory making | iroiro kyoto [Kyoto University, Doshisha University, Ritsumeikan University, Kyoto Sangyo University, Kyoto Women’s University, Mukogawa Women’s University] Administrative district: Minami Ward |
With the aim of creating a place for intergenerational interaction and an opportunity for people to feel closer to traditional crafts, they work with local children to create and sell accessories made from the traditional craft of kumihimo. |
| Art Festival BORDER! 2024 | BORDER! Executive Committee [Kyoto City University of Arts, Kyoto Seika University, Ryukoku University] Administrative area: Kamigyo Ward |
With the aim of creating a place where people can experience art and where young artists can thrive, live painting, exhibitions, stamp rallies, and more will be held in Demachi Masugata Shopping Arcade. |
| Kurama Elementary School Memorial Project | Kyoto Seika University Photography Club [Kyoto Seika University] Administrative district: Sakyo Ward |
The current state of Kurama Elementary School, which has been the subject of requests from the local community to merge, will be recorded in photographs and film with the aim of assisting future local activities. An exhibition will be held in collaboration with students, parents, teachers, and residents within the school district, and a memorial website will be set up to make the materials public and shareable. |
| Miyako Light ’24 | Miyako Light Executive Committee [Ritsumeikan University, Hanazono University, Ritsumeikan Asia Pacific University, Kyoto Sangyo University, Otani University, Ryukoku University, Momoyama Gakuin University of Education] Administrative area of operation: Kamigyo Ward |
The event will feature a light-up of traditional townhouses in the Nishijin area of Kamigyo Ward, with the aim of strengthening ties between the local community and students by continuously preserving culture and promoting the attractions of the region. |
| Camo Cinema 19 | Kamo Cinema 19 Executive Committee [Ritsumeikan University] Administrative district: Sakyo Ward |
With the aim of raising awareness among local residents, Kyoto prefecture residents, and young people about the long-term beautification and conservation of the Kamo River, we plan and manage cleaning activities and an outdoor film screening event called “Kamo Cinema” on the banks of the Kamo River. |
| Keihoku Utsu Interaction and Learning | Keihoku Utsu Treasure Hunting Association [Kyoto Seika University, Kyoto University of Foreign Studies] Administrative district: Ukyo Ward |
Aiming to revitalize the Keihoku Utsu region, we will revive traditional cuisine and hold workshops for children. We will also unearth and utilize unused resources in the region to create industries, and record and disseminate information about our activities. |
| A project to rediscover the charm of the town using the Ichijoji Festival | “City, People and Music” Seminar [Kyoto Seika University] Administrative district: Sakyo Ward |
Utilizing music’s power to attract people and encourage participation in society, we will disseminate information about the attractions of Ichijoji, as well as hold music festivals, Bon Odori dances, and other events, providing an opportunity for Ichijoji residents to rediscover the wonderfulness of living in Ichijoji. |
| Haratani KazutoshiChildren’s Learning Space | Bukkyo University/Haradani Defense Corps [Bukkyo University] Administrative area: Kita Ward |
We operate a children’s learning space in the Haratani area of the Kinkakuji school district in Kita Ward, in collaboration with the social welfare corporation Washun Kyosei-kai, with the aim of creating a safe and secure place for children. |
| Instinct Creation Project ’24 | Uni-vate [Doshisha University] Administrative district: Nakagyo Ward |
With the aim of creating a place that anyone living in the Honno school district can easily visit, the school will join local activities centered around the Honno Community Center, become part of the local network, and run a “Terakoya” program to solve any local issues that it identifies. |
| Keihoku Bon Odori Preservation Project | Student group K-Bond [Kyoto Women’s University, Kyoto University, Ryukoku University] Administrative area of operation: Ukyo Ward |
Bon Odori, which has long been popular in the Keihoku region, is becoming less and less popular due to the rapid decline in the birthrate and aging population. In light of this situation, the event will target young people in Kyoto City and promote the preservation of Keihoku Bon Odori from a young person’s perspective. |
| Greening x Resource Circulation x Multigenerational Exchange Promotion Project | Greening Promotion Team – Project K – [Doshisha University] Administrative districts: Nakagyo Ward, Shimogyo Ward, Ukyo Ward |
With the aim of deepening citizens’ interest and understanding of climate change issues while promoting intergenerational exchange, the event will upcycle fire hoses that were scheduled to be discarded to create planters, as well as hold workshops to make pressed flowers from discarded flowers and to plant flowers in planters. |
| Cultural heritage tour to learn about waste materials through tapestries | Rinne Activate [Ryukoku University, Ritsumeikan University] Administrative district: Fushimi Ward |
The aim is to revitalize the traditional craft industry by promoting the appeal of textiles, a traditional Kyoto craft, through art, and to create collage tapestries using recycled Nishijin and Yuzen materials with the help of tourists. |
Implementation Report
FY2024 Presentation Review Board (Second Selection Board)
On Sunday, June 30th, the second selection meeting (presentation review meeting) for the 2024 School-City Collaboration Project was held at Campus Plaza Kyoto.
14 presentation groups (2 groups declined) shared their passion for their projects and how they plan to collaborate with the local community.
This year, there were seven new projects, and the atmosphere of the review meeting was different from last year’s, with presentations incorporating drama.
The judges asked questions that were sometimes strict, but full of expectations, and it was impressive to see the students struggling but desperately trying to answer them.
2020 Certification Ceremony and Exchange Meeting
On Saturday, July 20th, the certification ceremony for the 2024 Gaku-machi Collaboration Project was held at Campus Plaza Kyoto, and the 12 organizations selected this year were presented with certificates by Kyoto City Mayor Matsui.
The mayor sent words of encouragement, saying, “I sincerely hope that through this project, many of you will be able to encounter society and become people who can both earn and serve in the city of Kyoto.” The representatives of each organization who received the certificates expressed their determination.
After the certification ceremony, the selection committee members gave each organization advice and impressions, and the organizations were sure to get some good advice and hints for their future activities.
Finally, a social gathering was held.
I think it was a good opportunity for organizations with the same goals to get to know each other. I hope
that this will lead to more horizontal connections in future activities.
From now on, each group will begin their activities in earnest.
We will also be posting information on the University Consortium Kyoto website and the university-community collaboration portal site “GAKUMACHI STATION,” so please keep an eye out!
・https://www.gakumachi.jp/
Results presentation
A report session on the results of the “School-City Collaboration Project” for the fiscal year 2024 will be held!
At the presentation session, the organizations selected this year will look back on their activities and present the results of their efforts.
We look forward to seeing everyone who wants to use this opportunity to start their own activities or those who want to learn more about them.
Date and time: Thursday, March 20, 2025 11:00-17:00 (scheduled end time)
Venue: Campus Plaza Kyoto 2nd floor hall
* Advance application required
Contact Us
University Consortium Kyoto, a public interest incorporated foundation, Gakumachi Collaboration Project
Tel: 075-353-9130 Fax: 075-353-9101
Email: gakumachi-admin-ml■consortium.or.jp
(Please change ■ to @ before sending)
Campus Plaza Kyoto, Nishinotoin-dori Shiokoji-sagaru, Shimogyo-ku, Kyoto 600-8216
*Reception hours: Tuesday to Saturday 9:00-17:00
