• Business overview
• Eligible organizations
• Target businesses
• Support amount and number of cases
• About the application
• Future main schedule
• Recruiting for trial slots
• Contact Us

1. Business overview

Kyoto City and the University Consortium Kyoto (public foundation) are implementing the “Student-Community Collaboration Project” to support projects and programs that involve collaboration between universities, students, and the local community to develop Kyoto’s urban development and revitalize the local community. We hope to provide
practical learning opportunities through activities that involve working with local organizations to tackle local issues together and participating in the activities of local organizations and supporting their activities. This project
has been in place since 2004, and this year marks the 22nd year.

[Application Guidelines for the 2025 “Academic Town Collaboration Project Connecting Students and the Community (Standard Category)”]

2. Target organizations

An organization or group (※) made up of students from universities or junior colleges affiliated with the University Consortium Kyoto, where the majority of the members are students and the representative is a student. If the organization is made up of students from multiple universities, it is acceptable as long as the majority are students from universities or junior colleges affiliated with the University Consortium Kyoto.
*University departments, laboratories, seminars, clubs, student circles (circles made up of students from multiple universities are also acceptable), etc.

<Notes>
In principle, only one project can be applied for from the same organization or group. If there are multiple applications, they may be adopted or rejected as one project. In addition, even if applications are from different organizations or groups, if they appear to be the same project, we will make necessary confirmations of the project’s purpose and affiliated organizations, etc., before deciding how to handle them.
*If you are unsure of how to handle them, please consult us. We will consider your application based on the specific details of your application.

3. Eligible businesses

The program is aimed at solving local issues and revitalizing Kyoto City, and is conducted within the city during the fiscal year in question, and meets the following requirements.
However, this does not include political activities, religious activities, activities that spread specific ideologies, violent or destructive activities, profit-making businesses, etc.

[Requirements]
1) A project in which an organization or group works in collaboration with the local community (resident organizations, civic groups, businesses, etc. that mainly operate in the Kyoto City area) and in which students take the lead in the activities.

*New businesses that are expected to lead to future collaboration with the local community are also acceptable.
　Please contact us if a specific partner has not been decided at the time of application.
*Collaboration and collaboration projects are activities in which you collaborate with local organizations to tackle local issues together, or participate in the activities of local organizations and support their activities.
*Government agencies may be included as partners, but collaboration with government agencies alone is not possible.
　Examples: research, citizen lectures, events, etc. in various fields such as health and welfare, social education, urban development, academic/cultural/arts or sports promotion, environmental conservation, and
　　　local safety.

② Those who are not receiving any grants or subsidies from Kyoto City other than the Gakumachi Collaboration Project.

4. Amount of support and number of cases

Maximum 300,000 yen / 10 to 15 cases

*At the results presentation meeting to be held in March 2026,
an award will be given to the organization (one organization) that is deemed to be the most outstanding in the project (a certificate, a trophy, and an activity incentive grant of 100,000 yen will be awarded separately).

5. Application

(1) Application period

April 1st (Tuesday) – May 31st (Saturday) 13:00

*Only digital documents must be submitted; paper documents are not required.

(2) FY2025 Business Recruitment Information Session *Held online

Date and time: 1) Thursday, April 17th, 2025, from 18:30
　　　2) Friday, May 9th, 2025, from 18:30
We will also be accepting questions regarding how to fill out the application form.

(3) Application method

Step 1 Before you start writing your application

We recommend that you read the basic plan of the administrative ward where you will be carrying out your activities! Also, listen to the opinions of local people and related administrative agencies as much as possible regarding the background of the project and the needs of the community. If you have any questions about the ward basic plan or points to keep in mind when carrying out activities in the community, you can consult with the Community Power Promotion Office of each ward office or branch office.
Reconfirm and share your objectives and goals, and discuss with your group whether the project you are considering is the best way to achieve your objectives. Also, for ongoing projects, take a thorough look at your efforts so far and organize any areas for improvement or novelty so that they can be reflected in your application.

Step 2: Write your application!

<Download application forms etc. from the links below>
● Application guidelines for FY2025

● Application form for FY2025 “Academic and Community Collaboration Project Connecting Students and the Community (Standard Category)” (Microsoft Word)

● Example of filling out the application form

If you have any questions about how to fill out application documents, etc.
, or if you have any concerns or questions, such as “I want to set up an internet environment, but can I use the support funds?”, please feel free to contact the University Consortium Kyoto. Consultations are also available by phone, email, and online.

Step 3: Register your business details

Please register your business details using the form below.

Step 4: Submit your application

During the application period, fill out the ① application form (Microsoft WORD) downloaded in step 2 of this page, and submit it along with ② reference data (if available) using the submission form below.
① Application document data (Microsoft WORD)
② Reference data (up to 10 pages converted to A4 size. Please submit in PDF format.) *Only if available
* Paper submission of ① and ② is not required.

6. Future main schedule

First screening: After application deadline – mid-June 2025
Second screening (public presentation screening): Sunday, June 29, 2025 *Held at Campus Plaza Kyoto
Support projects decided, notification of selection results: mid-July 2025
Certification ceremony and social gathering: mid- to late July 2025 *Certificates will be issued for certified projects
Interim report: mid- to late October 2025 *Document submission
Final report: March 2026 *Document submission
Reporting meeting: mid- to late March 2026

7. Recruitment for trial slots

As a new initiative from the 2025 academic year, we will begin recruiting for a trial slot for students who are about to start community activities.
For details, please check the trial slots website below.

Trial slot homepage: https://www.consortium.or.jp/project/chiiki/gakumachi-trial

Contact Us

University Consortium Kyoto, a public interest incorporated foundation, Gakumachi Collaboration Project Contact:
TEL: 075-353-9130 FAX: 075-353-9101
MAIL: gakumachi-admin-ml■consortium.or.jp
(Please change ■ to @ before sending)
Campus Plaza Kyoto, Nishinotoin-dori Shiokoji-sagaru, Shimogyo-ku, Kyoto 600-8216
*Reception hours: Tuesday to Saturday 9:00-17:00