Step 1: Provisional Reservation

1. Please check the availability of Campus Plaza Kyoto [External Link] to confirm your desired date, room, and time slot.
   *If your desired facility usage date is within two weeks of the application date, provisional booking is not possible; booking is only possible by visiting the facility (and making payment).
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2. We accept provisional reservations by phone or in person at our counter. *We do not accept reservations by email or fax.

   Counter and telephone reception hours

   9:00 AM – 7:00 PM (Closed on Mondays and during the New Year holidays)
   Tel: 075-353-9111

   *We do not accept reservations or inquiries via email or fax. Please contact us by phone.
   *However, telephone reservations and inquiries about availability will begin at 13:00 at the beginning of each month. *
   Reservations for the following year will be accepted from early March onwards, and telephone reservations will be accepted sequentially after the on-site visitor check-in is complete.
   (Every year, reservations for the following year are very busy, so telephone reservations will only be accepted from 15:00 onwards.)
   (Availability for reservations for the following year will be posted on our website around March.)

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3. We will issue a provisional reservation number and a provisional reservation deadline . (For those paying by bank transfer, we will also issue a payment deadline.)
   Please be sure to inform us of your payment method (cash or bank transfer) in advance. [For details
   on the provisional reservation deadline and payment deadline,　please click here.]

■Regarding the period for making provisional reservations
General public: Reservations can be made from the first day of the month three months prior to the month of use (or the following day if it is a closed day).
University users: Reservations can be made from the first day of the month six months prior to the month of use (or the following day if it is a closed day).
*However, this applies only to reservations that meet the application conditions outlined in the attached document “Regarding the Application of University Rates”. [Regarding the Application of University Rates]

　If the university rate does not apply, the same reservation procedures and usage fees as for general users will be required.

Step 2: Final Reservation (Application and Payment)

Counter service hours

　9:00 AM – 7:00 PM (Closed on Mondays and during the New Year holidays)

*If you are unable to visit in person, we accept reservations by mail. [Click here for details]

Step 3: Use of the facilities

1. In principle, the applicant (or their representative) must present the facility use permit (original)
   at the reception desk.
   　* Reception opens 10 minutes before the rental time. You can use the facility after reception is complete.
   　*Reception cannot be opened earlier.
   　*You cannot use the facility before the rental time. Please make your reservation including setup time, etc.
   　　The following are prohibited:
   　　✖Setting up before the time
   　　✖Leaving luggage in advance
   　　✖Participants lining up and waiting in front of the room
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2. Please apply for and pay for any additional facilities upon entering the room.
   　*Payment is accepted until 7 PM . Please note this if you are using the 7th period or evening sessions.
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3. Please clean up within your reserved time and return any rented equipment to the reception desk.
   　*Please return the desks, chairs, and other furniture to their original positions and remove them within your reserved time, and return the equipment to the reception desk 　　. Please be punctual
   　　, as delays in leaving the room may inconvenience the next user .