Sponsored by:

University Consortium Kyoto Public Interest Incorporated Foundation

*Priority will be given to University Consortium Kyoto member universities and junior colleges, on a first-come, first-served basis.

*If the capacity is exceeded, participation may be refused.

*Please note that if the number of applicants is significantly less than the capacity, the course may not be held.

■ The more you know about business etiquette, the better it becomes.

1. Training overview

• Students will learn the basics of knowledge, business etiquette, and how to proceed with their work as university staff, and will acquire the ability to adapt to their duties and workplaces.
• Most of the problems that occur at the places where young employees are assigned are related to speaking. For example, not reporting, not using honorific language, not answering the phone, making negative comments, etc. In other words, we will tell you about the approach to “how to speak as a member of society,” which is important in educating new and young people.
• Also, whether or not you can accurately grasp the other person’s intentions and requests depends largely on the person’s listening skills. In order to get all the information you need, we will teach you how to listen with your entire body (ear, mouth, eyes, head, body, and mind), as well as effective questioning techniques to get information from you.

2. Key points for training management

• By creating a flow for each item, from lectures (knowledge injection) to exercises (practical), we achieve “strengthening practical skills through input ⇒ output.”
• The exercises include role-playing and telephone exercises based on real-life situations.
• Because the participants use their own “training sheets” to write down what they have learned and their thoughts, they can concentrate more on the course.

date and time

May 8, 2024 (water) 10:00～16:00

venue

campus plaza kyoto

Approximate target

Young people (1st to 2nd year of employment)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○

* Newly hired employees (full-time, part-time, contract, and temporary employees) and other people who are not eligible can also participate.

Capacity

20 people

参加費

University Consortium Kyoto member schools: 4,000 yen Those other than those listed on the left: 10,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Until May 2, 2024 (Thursday)

Training overview

The more you know about business etiquette Training outline [Click here for details]

Teacher

Mr. Mariya Fujiwara, Speaking Education Center Co., Ltd.

*Applications have been closed because the capacity has been reached.

■ Aim for high quality work! “Understanding University Education-Related Systems, Laws, and Organizations”
*This training will be held jointly with the SD seminar “University Systems, Laws, and Organizations.”

1. Students will acquire the knowledge and understanding of the systems, laws, and organizations surrounding university education that employees who play a central role in university management should acquire. In particular, we will deepen our understanding of the FY2020 revision of the University Establishment Standards by using specific examples.
2. In order for universities to sustain themselves in a society with a declining population, it is necessary to accept more diverse students than ever before, including working adults and international students. We will reconsider topics such as reskilling and crisis management from the perspective of university education.
3. Learn useful skills (e.g. how to read laws and regulations) to improve the quality of your work.

date and time

June 1, 2024 (Saturday) 13:50～17:00

venue

campus plaza kyoto

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○	○	○

Capacity

30 people *Including SD seminar students

participation fee

University Consortium Kyoto member schools: 1,000 yen Those other than those listed on the left: 4,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Monday, May 27, 2024

Training overview

Aim for high quality work! “Understanding University Education Related Systems, Laws, and Organizations” Training Overview [Click here for details]

<Pre-assignment>

Assignment 1)

Read the materials distributed in advance to understand the flow of this lecture. Please prepare your own answers for the work in the pre-distributed materials.

Assignment 2)

Pick up one feature of the university education at the school you work at (e.g., it has extensive career education), and write two PowerPoint sheets explaining (1) its outline, and (2) the history and background of how that education came to be implemented at the school you work at. Please prepare (practice your presentation) so that you can explain within 2 minutes on the day of the meeting. In order to understand the history and background of ②, please try to interview veteran faculty members at the schools you work at to the extent possible.

Teacher

Mr. Tsunetaka Miyabayashi

Director, Science Management Division, Administration Department, Tokyo Metropolitan University (Concurrently Director, Academic Affairs Division)

Application period

April 25, 2024 (Sunday) 10:00 ~ May 17 (Golden) 17:00

Application

■ Try doing university office work with ChatGPT

It is no exaggeration to say that the generative AI “ChatGPT” that appeared at the end of November 2022 has drastically changed the world since then.

In this training, you will learn how to make university administrative work more efficient by utilizing generative AI technology, especially ChatGPT. Participants will learn the basic operations of generative AI, the basics of creating prompts, and how to actually apply ChatGPT to their own university’s work through specific examples.

Objective:

– Understand the basic concepts and functions of generative AI.

・Exploring the possibility of improving business efficiency using ChatGPT.

・Learn the benefits and risks of using AI.

・Learn the basics of creating prompts and put them into practice.

date and time

June 14, 2024 (Golden) 13:00～16:00

venue

Campus Plaza Kyoto or online (observation only)

Target audience

University faculty and staff interested in generative AI

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○	○	○

Capacity

On-site participation: 40 people
Online participation (observation only): 50 people

参加費

University Consortium Kyoto member schools: 1,000 yen Those other than those listed on the left: 4,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Monday, June 10, 2024

Training overview

Try handling university affairs with ChatGPT Training overview [Click here for details]

Teacher

Mr. Yoshiharu Aioi

Director, IR Promotion Office, Sophia Gakuin Educational Corporation

Application period

May 1, 2024 (water) 10:00 ~ May 31 (gold) 17:00

Application

■ Higher education situation for university staff (basic)
*This lecture will, in principle, have the same training content as the one held in 2023.

The number of births in 2025 was approximately 758,000. Shocking news was announced by the Ministry of Health, Labor and Welfare in February of this year. For those of us in the university industry, the number of births directly determines the number of people who will enroll in university 18 years from now, so we have to be sensitive to trends. According to the future population projections (median birth and mortality projections) published by the National Institute of Population and Social Security Research in April last year, the 18-year-old population in 2041, when people born in Reiwa 5 will take university entrance exams, will be: Including “international population movement,” that is, immigrants and foreign residents, the number is approximately 794,000. This is 72.8% of the current level (approximately 1.091 million), and it can be said that this is a hopeless number for many universities as long as they continue to recruit students mainly targeting the 18-year-old population in Japan.

Recently, as an alternative to this, the acceptance of adult students and international students has been advocated, and the government is also promoting policy guidance in this direction. However, can they really replace the traditional student population? Is it easy to secure international students? There are fundamental problems.

In addition, the situation surrounding higher education is chaotic. Numerous changes are occurring in factors directly related to universities, such as the advancement of DX, the major trend of globalization, and revisions to curriculum guidelines. Among these, the rise and penetration of generative AI is having a diverse effect on the nature of university education, student support services, and the way we work, showing signs that major changes are inevitable. These changes in the environment have made it even more difficult to predict the future, and the social missions and roles expected of universities have also become more diverse.

In light of this situation, in September of last year, Minister of Education, Culture, Sports, Science and Technology Moriyama consulted the Central Council for Education regarding the form of higher education with a view to future society in the face of a rapidly declining birthrate. In response to this, a new “Special Subcommittee on the State of Higher Education” was established under the Universities Subcommittee, and it will discuss matters such as the state of higher education after 2040, the size policy by region, and by national, public, and private institutions. It is being considered.

In this way, educational policy is showing signs of questioning the very nature of universities. Looking back, the revision of the university establishment standards in April last year was unprecedentedly wide-ranging, and each university was forced to respond. What is currently happening in the situation surrounding higher education? How did this happen? What was the past like? By understanding these things correctly, perhaps we can see the future or find hints?

In this lecture, we would like to make this a place where we can decipher the situation surrounding higher education and changes in educational policy, and look ahead to tomorrow and create the future. We hope that this lecture will help those who have taken this lecture to play an active role in university reform after returning to their home universities.

date and time

July 3, 2024 (water) 13:00～16:30

venue

Campus Plaza Kyoto or online (observation only)

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○	○	○

Capacity

On-site participation: 30 people
Online participation (observation only): 50 people
*Group work will not be done for online participants. Please note.

participation fee

University Consortium Kyoto member schools: 1,000 yen Those other than those listed on the left: 4,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Friday, June 28, 2024

Training overview

Higher Education Situation (Basic) Training Outline for University Staff [Click here for details]

Teacher

Mr. Yusuke Okada,

Administrative Director, Entrance Examination Department/High School-University Collaboration Promotion Office, Ryukoku University

Application period

May 16, 2024 (wood) 10:00 ~ June 19 (water) 17:00

Application

The application button will be updated at 10:00 on Thursday, May 16th.

■ Introduction to IR – Basic mastery of data collection, handling, analysis, and visualization –

In higher education institutions, evidence-based activities are required more than ever in preparation for the fourth stage of institutional certification evaluation, and the functions and roles required of IR (Institutional Research) are expected to change. .

In this training, with the theme of “Basic Mastery of Data Collection, Handling, Analysis, and Visualization,” you will learn basic techniques for collecting on-campus data, organizing handling rules, aggregation, and visualization, as well as learning Excel techniques and techniques that can be used in actual work. We will also introduce how to use it. Please take home as many as possible and use them for your own IR activities.

date and time

July 19, 2024 (Golden) 13:00～16:00

venue

Campus Plaza Kyoto or online (observation only)

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○	○

*People who are not eligible can also participate.

Capacity

On-site participation: 25 people
Online participation (observation only): 50 people
*Group work will not be done for online participants. Please note.

参加費

University Consortium Kyoto member schools: 1,000 yen Those other than those listed on the left: 4,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: July 16, 2024 (Tuesday)

Training overview

Introduction to IR – Basic mastery of data collection, handling, analysis, and visualization – Training overview [Click here for details]

Teacher

Mr. Yoshiharu Aioi

Director, IR Promotion Office, Sophia Gakuin Educational Corporation

Application period

June 5, 2024 (water) 10:00 ~ July 5 (gold) 17:00

Application

The application button will be updated at 10:00 on Wednesday, June 5th.

■ Time management course useful for work

Under the guise of “for students” and “for teachers,” this training aims to create an opportunity to somehow break through the current situation surrounding the higher education industry, where there is a lot to do but there is always a shortage of staff. The purpose of this course is to help students learn through lectures and work how to use their time and how to proceed with their work.

You don’t have unlimited time. In addition, there are limits to the tasks that can be performed during one working day. Furthermore, in the work of educational corporations, the “achievement point” is often invisible, and there may be no end to it. Opportunity to review the fundamental way work is done from the perspective of how work can be carried out efficiently, whether the work is really necessary, and whether the standardized way of doing work (manual) is correct. I would like to. Let’s look back at your own behavioral patterns, analyze your characteristics, and find a sustainable way of working. You can expect even greater results by working together while exchanging opinions.

Use this as an opportunity to meet people working in the same industry and connect with them in the future!

date and time

August 28, 2024 (water) 13:00～16:00

venue

campus plaza kyoto

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○

*People who are not eligible can also participate.

Capacity

25 people

participation fee

University Consortium Kyoto member schools: 1,000 yen Those other than those listed on the left: 4,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Friday, August 23, 2024

Training overview

Time management course useful for work Training overview [Click here for details]

<Pre-assignment>

During group work, participants will discuss their own time management concerns and concerns
about their work. ” `

`How to make effective use of your time” “

Observe and understand what kind of actions are taken by people who use their time effectively”

Able to comment on the above. (There is no need to write it down as text).

Teacher

Shinobu Doi

Ritsumeikan University Faculty of Law Administrative Director

Application period

July 11, 2024 (wood) 10:00 ~ August 14 (water) 17:00

Application

The application button will be updated at 10:00 on Thursday, July 11th.

■ Understanding the financial situation of universities based on educational corporation accounting

With the rapid decline in the birthrate, an era of university selection is becoming more and more a reality, and staff at private universities are required to have knowledge of educational corporation accounting and the ability to grasp the financial status of private universities. . Have you ever looked at the financial statements of your school or other schools? There may be many people who find school corporation accounting difficult and do not understand well, or who are not good with numbers in the first place. Additionally, some of you may have had the experience of opening a financial statement and not knowing which number to look at or what the number means. In this training, we aim to learn the basics of school corporation accounting, learn how to read financial statements, and acquire the ability to accurately understand the financial situation of a school corporation.

date and time

September 20, 2024 (Golden) 13:00～16:00

venue

campus plaza kyoto

subject

The training content is for private universities. Faculty and staff members of national universities and public universities are also welcome to participate, but please be aware of this before applying.

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○	○

*People who are not eligible can also participate.

Capacity

25 people

participation fee

University Consortium Kyoto member schools: 1,000 yen Those other than those listed on the left: 4,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Tuesday, September 17, 2024

Training overview

Understanding the university’s financial situation from school corporation accounting Training overview [Click here for details]

<Notes>

We plan to proceed with the training while looking at specific financial documents.

On the day of the test, please have a desk calculator and your school’s calculation documents for the past three years handy.

Teacher

Mr. Saku Ikegami

Doshisha University Finance Department Accounting Division Corporate Affairs Section Chief

Application period

July 25, 2024 (water) 10:00 ~ September 6 (gold) 17:00

Application

The application button will be updated at 10:00 on Wednesday, July 25th.

■ Decrease in the working population and DEI (Diversity Equity and Inclusion)

According to the FY2020 Labor Force Survey, the labor force population (the combined population of employed and unemployed people aged 15 and over) has decreased by 50,000 people compared to the previous year. In today’s era where the declining birthrate and aging population are accelerating, securing workers is an issue that our organization must urgently address.

On the other hand, the diversity of the labor supply side, including the elderly and foreigners, is on the rise, and it can be said that we live in an era where the innovations created by this are remarkable.　

Against this background, I think it is important for us university staff to have a broader perspective on new ways to utilize human resources, and to develop human resources that will lead to innovation.

A diversity perspective is essential for unprecedented university management. In this course, let’s learn the basic concept of DEI so that universities can further develop in 10 or 20 years.

date and time

November 15, 2024 (gold) 13:00～16:00

venue

campus plaza kyoto

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○	○	○

Capacity

25 people

参加費

University Consortium Kyoto member schools: 4,000 yen Those other than those listed on the left: 10,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Monday, November 11, 2024

Training overview

Decreasing workforce population and DEI (Diversity Equity and Inclusion) Training overview [Click here for details]

Teacher

Yoko Yamada, Human Resources Development Producer, Business Plus Support Co., Ltd.

Application period

October 2, 2024 (water) 10:00 ~ November 1 (gold) 17:00

Application

The application button will be updated at 10:00 on Wednesday, October 2nd.

■ Purpose and career design for university staff

The circumstances surrounding university staff work are undergoing major changes. From 2023 to 2065, the 18-year-old population will decrease from 1.09 million to 680,000. As the rate of university admission increases, the profile of students studying at your university will also change. In the future, there may be an increase in the number of employees who are active in jobs and work styles that are different from traditional ones. The social significance of the duties held by university staff will also continue to grow.

In addition, the careers of university staff have become more diverse, with some starting working at their alma mater as new graduates, others changing jobs from other industries such as private companies or civil servants, and others joining from other corporations. University employees are attracting increasing attention in the employment and career change markets.

On the other hand, there are actually quite a few employees who have such concerns.

“I wasn’t assigned to the department I wanted, so I can’t feel motivated towards my work.” “

I’m worried because I don’t feel like I’m growing due to all the routine work.” “

I changed jobs from a company, but I don’t feel like the university’s way of working.” `

`I have often thought about changing jobs, but I am not confident that I can succeed in another organization.”

Universities are currently in a period of transition. That’s probably why more and more people are feeling anxious and dissatisfied with their work. This training is designed for everyone who works within such a university organization.

・Understand objectively the special characteristics of the university as an organization, and learn the true nature of anxiety and dissatisfaction regarding work.

-Look back on your career and find out what is most important to you.

・Think about how to work in your own way within your current workplace.

The aim of this training is to reconsider the work and career of university staff through the content described above. We hope that the content will be useful not only for the participants’ own careers, but also for giving advice to colleagues, subordinates, juniors, and students aspiring to become university employees.

We are planning to hold various lectures and works, but we will make sure that you can easily participate in all of them. If you are interested in the career path of university staff, regardless of your age, position, department, etc., please feel free to apply.

date and time

December 6, 2024 (Golden) 13:00～16:00

venue

campus plaza kyoto

Approximate target

Young people (up to 5 years in office)	Mid-career (up to 10 years of employment)	Proficiency (after 10 years of service and in management positions)
○	○	○

Capacity

25 people

participation fee

University Consortium Kyoto member schools: 1,000 yen Those other than those listed on the left: 4,000 yen

*We will send you an invoice. Please transfer to the designated account.
　Transfer deadline: Monday, December 2, 2024

Training overview

Purpose and career design for university staff Training overview [Click here for details]

Teacher

Mr. Fumiki Kurabe

Visiting Professor at Otemon Gakuin University, Visiting Professor at Information Management Innovation Professional University Author of

“The Reality of University Employees” (Chuokoron-Shinsha)

Application period

October 23, 2024 (water) 10:00 ~ November 22 (gold) 17:00

Application

The application button will be updated at 10:00 on Wednesday, October 23rd.

Contact information

University Consortium Kyoto SD Project Public Interest Incorporated Foundation

TEL 075-353-9163 FAX 075-353-9101

600-8216 Campus Plaza Kyoto, Nishinotoin-dori Shionokoji Shimoru, Shimogyo-ku, Kyoto City

*Business hours: Tuesday – Saturday 9:00 – 17:00 00 (excluding year-end and New Year holidays)